Privacy Policy.

Yorkshire Dragons Privacy Policy (Draft)

Effective Date: DATE

Welcome to the Yorkshire Dragons Basketball Club Privacy Notice.

"Yorkshire Dragons" is the trading name used by both Bradford Dragons Basketball Club Limited (Company No. 08619346) and the Bradford Dragons Basketball Community Foundation (Charity No. 1169913).

Throughout this notice, references to “Yorkshire Dragons”, “we”, “our”, or “us” refer collectively to these two entities, which work together to deliver basketball activities, events, and community programmes under the Yorkshire Dragons brand.

Yorkshire Dragons respects your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with our website and services (regardless of where you use it from) and tell you about your privacy rights and how the law protects you.

1. Important information

The information contained on our website is for general information purposes only.

The information on our website is provided by Yorkshire Dragons and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

We do not knowingly collect personal data from children without appropriate parental consent where required by law.

Our website is intended for users of all ages, including children and minors. Our website is designed to provide information about our club, events, and activities, and to allow users aged 13 and over to subscribe to newsletters, register for events, and purchase tickets and apparel. If you are under 13, please do not provide any personal information on our website.

Club registration is done using the Play HQ platform (see section 3). Club registration for children under the age of 13 requires parental or legal guardian consent.

If we become aware that we have collected personal data from a child under 13 without verified parental or legal guardian consent, we will delete that information promptly.

Controller

Yorkshire Dragons is the data controller and responsible for your personal data as set out in this privacy notice. Please see section 8, your legal rights, for further information.

Changes to the privacy notice and your duty to inform us of changes

We keep our privacy notice under regular review. This version was last updated in July 2025.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website that you use.

2. What Information We Collect

Website

We collect the following personal information when you interact with our website:

Name
Email Address

This information is collected when you:

Subscribe to our newsletter

Play HQ

When registering as a player, coach, referee, or other official, with Basketball England, through the Play HQ platform and you select Yorkshire Dragons as your club, certain personal information will be shared with us in accordance with the Privacy Policy from Basketball England and Play HQ.

The following personal information, is likely to be shared with us:

1. Identity Information:

Full name
Date of birth
Gender
Nationality

2. Contact Information:

Home address
Email address
Phone number

3. Membership and Participation Details:

Club affiliation
Role (e.g., player, coach, official)
Membership number
Event participation history

4. Health and Safeguarding Information:

Medical conditions (if relevant for participation)
Emergency contact details
Safeguarding disclosures (especially for youth members)

5. Qualifications and Training:

Coaching or officiating certifications
DBS (Disclosure and Barring Service) check status

6. Photographic:

Image of player

For junior member the following personal information for the players parent or registered guardian is likely to be shared with us:

1. Identity Information:

Full name
Date of birth
Gender
Nationality

2. Contact Information:

Home address
Email address
Phone number

Spond

To enable management and payment of subs (for training sessions) and match fees and enable communication with players and parents/guardians we collect and store personal information using the Spond platform.

The following personal information, is collected by us:

1. Basic Identity & Contact Information

Full name
Date of birth
Email address
Phone number
Membership status

2. Guardian Information (for junior members)

Names and contact details of parents/guardians
Payment contact details

3. Medical and Custom Data

Allergies or medical needs (if added by the club)
Any other custom data fields defined by the club (e.g., shirt size, emergency contacts)

4. Group Participation

Teams or subgroups the member belongs to
Event and course registrations

5. Financial Data

Payment requests (e.g., membership fees, event fees)
Payment status (paid, unpaid, failed, exempt)

6. App Usage Data

Payment history via the Spond app
Communication preferences

Fanbase

For event management and payment of tickets and camp fees we collect and store personal information using the Fanbase platform.

The following personal information, is collected by us:

1. Basic Identity & Contact Information

Full name
Email address
Phone number

2. Payment Information:

Credit/debit card details (processed via secure third-party payment processors)
Billing address

3. Location Data:

IP address (used to determine approximate location)
Postal/ZIP code

4. Other Data (depending on the event):

Date of birth
Gender
Marketing preferences (e.g., opt-in to newsletters or promotions)

3. How We Collect Information

We collect personal data through:

Online forms on our website, using the Wix Platform, where we act as the data controller, and Wix as the data processor
Online forms on the Play HQ platform (where we act as the data co-controller, along with Basketball England, and Play HQ as the data processor)
Online forms on the Spond platform (where we act as the data controller, and Spond as the data processor)
Online form on the Fanbase platform (Fanbase Technology Limited), where we act as the data controller
Analytics and cookies (see Section 7)

We do not collect any personal data from apparel purchases made through our kit sponsor’s website.

4. Why We Collect Your Data

We use your personal data for the following purposes:

To manage event registrations
To send newsletters and updates
For marketing communications
To manage club memberships and competitions, including player legability

5. Data Sharing

We do not share your personal data with third parties, except as needed for the operations of the club and providing our services to you, as detailed in section 2:

6. Data Storage and Security

Your data is securely stored on the following platforms:

Intuit Mailchimp (for newsletters and club related marketing)
Player HQ (for membership)
Spond (for subs, match fees and club communications)
Fanbase (for event management, and club related marketing)

We take appropriate technical and organisational measures to protect your data from unauthorised access, disclosure, or misuse.

7. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience, analyse website traffic, and support the functionality of our services.

What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help websites remember your preferences, understand how you interact with content, and improve overall performance.

How We Use Cookies

We use cookies for the following purposes:

Performance and Analytics: To understand how visitors use our site and which pages are most popular. This helps us improve our content and user experience.
Functionality: To remember your preferences and settings, making your visit more personalized.
Platform Services: Our website is hosted on the Wix platform and uses Google Analytics, which may also set cookies to support site functionality and analytics.

We do not use cookies to collect personally identifiable information without your consent.

Managing Cookies

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can modify your browser settings to decline them if you prefer. Please note that disabling cookies may affect the functionality of certain parts of our website.

For more information on how to manage cookies, visit www.allaboutcookies.org.

8. Your Rights

You have the right to control how your personal information is collected and used by Yorkshire Dragons.

If you have previously given consent for us to use your personal information for direct marketing purposes, you may withdraw that consent at any time by contacting us at hello@yorkshiredragons.com.

We will never sell, distribute, or lease your personal information to third parties unless we have your explicit permission or are required to do so by law.

We may occasionally send you information about third-party events or services we believe may be of interest to you - but only if you have opted in to receive such communications.

You have the right to:

Request access to the personal data we hold about you
Request correction of any inaccurate or incomplete data
Request deletion of your data, where applicable

To exercise any of these rights, please contact us at: hello@yorkshiredragons.com

We are committed to responding promptly and in accordance with the UK General Data Protection Regulation (UK GDPR).

9. Contact Us

If you have any questions or concerns about this Privacy Policy or your personal data, please contact us at: hello@yorkshiredragons.com

10. Company Information

Bradford Dragons Basketball Club Limited (trading as Yorkshire Dragons)

Bradford Dragons Basketball Club Limited is a company registered in England and Wales and operates as one of the official entities behind Yorkshire Dragons.

Company Number: 08619346

Registered Address: Impex House, Leestone Road, Sharston Industrial Area, Manchester, England, M22 4RN

This company is responsible for the professional and commercial operations of the Yorkshire Dragons basketball club, including ticketed events, merchandise, memberships, and community engagement initiatives.

11. Charity Information

Bradford Dragons Basketball Community Foundation (trading as Yorkshire Dragons)

Bradford Dragons Basketball Community Foundation is a registered charity in England and Wales and also operates under the Yorkshire Dragons name.

Charity Number: 1169913